Sending out a quick reminder of our Special Olympics Nanaimo
Annual General Meeting that will be held on June 20th, 2024 at Beban Park in Room 1 at 6:30 pm.
Agenda
- Year end Committee reports
- Election of Committee Members( see below)
- Annual Budget
- Accreditation
HELP!!!
As a result of some personal challenges, the following positions must be filled in order the provide our athletes with the program they deserve. Full job descriptions are at Resources | Special Olympics British Columbia
Local Co-ordinator
Goals: Provide for the effective and efficient operation of the Local.
Areas of Responsibility:
• Oversee and participate in the operation of the Local
• Engage in continuous learning about Special Olympics events and organizational goals
• Educate coaches and volunteers within the community of the committee’s goals
• Assist Special Olympics staff in achieving and implementing initiatives at the grassroots level
• Represent the Local’s point of view at regional & provincial meetings
• Actively communicate with the Provincial Office and Regional Coordinators, and in turn relay information in a timely manner to appropriate volunteers
• Be the main contact for the Local and connect information to appropriate people
• Provide direction and guidance to volunteers within the Local in respect to their specific duties. Assist in finding answers when questions arise, and encourage continuous learning for coaches, volunteers, and athletes.
Secretary
Goals: Provide support to the Local Committee regarding correspondence and meeting minutes.
Specific Accountabilities:
- Record and distribute the minutes of Local Committee meetings to all local committee members, Regional Coordinator, and the Community Development Coordinator within two weeks of the meeting date
- Prepare and distribute outgoing communications from Local Committee including thank you/get well cards as needed
- Assist other committee members with events, fundraisers, or initiatives as necessary
- Attend monthly Local Committee meetings
Volunteer Co-ordinator
Goals: Establish and implement a recruitment and on-boarding program to ensure the Local has the highest quality volunteers with the best training available at every level of the Local
Specific Accountabilities:
- Ensure that incoming volunteers take the on-line orientation, are provided with appropriate training and on-boarding information
- Fill requests for volunteers from other Local Committee members through targeted recruitment strategies
- Work with the Registration Coordinator to organize an annual registration day early in the fall (September)
- Attend registration day and work with the Registration Coordinator to ensure that SOBC registration policy is followed:
• Ensure all new volunteers have a Criminal Record Check
• Ensure all new volunteers complete required registration documents
- Access training opportunities for all levels of volunteers and make sure they are communicated (i.e., coaching courses, regional conferences)
- Evaluate volunteer placement, and if required, work with the Local Coordinator to remove a volunteer from their duties and/or move people into better suited roles
- Ensure volunteers are recognized
• Host a volunteer appreciation event
• Work with Local Committee to fill out and submit SOBC award applications
- Provide a Volunteer Coordinator’s report at monthly Local Committee meetings
Fund Raising Co-ordinator
Goals: Develop and implement a fundraising plan to ensure there is sufficient funding for the ongoing operations of the Local.
Specific Accountabilities:
- Coordinate all fundraising activities for the local Develop an annual fundraising plan that includes (but may not be limited to):
• Contacting service clubs and other organizations that might provide financial support to the local
• Engaging in corporate and donor support
• Hosting at least one fundraising event per year (to jointly raise funds and build on public awareness)
- Liaise with SOBC Provincial Office regarding fundraising activities, grants, sponsors, and campaigns
- Recognize, support, and partake in provincial and national sponsor programs where applicable in the local (Staples, Sobeys, LETR etc.) and ensure relevant sponsor benefits are provided at the Local level (i.e., exclusivity where promised, inclusion at competition and events)
- Work with local committee:
• Public Relations/Media Coordinator to ensure correct use of the Special Olympics style guide when preparing materials • Treasurer to seek out and submit grant applications
• Volunteer Coordinator and Athlete Coordinator to secure volunteers and athletes for fund raising events and initiatives
- Attend monthly Local Committee meetings and provide updates on fundraising
Most positions will require about 8-10 hours monthly though the opportunity to enhance the position and hours is up to each volunteer.
We thank Deborah, Tracey, Shania for their support and service to our local for the past years but personal life challenges take precedent.
Currently Jacky Sheng is the Program Co-ordinator/fund raising, Angela Behn is a director at large and Heiko Behn is our Treasurer. They will be available to assist those seeking self-improvement through volunteering.
Remember this is all about our athletes and them finding success, joy, fun and friendship as part of our global community! |
Special Olympics British Columbia Nanaimo 